A shared picture
Immediate visibility into the state, location and history of every sample.
BIOLOGICAL SAMPLE · FROM COLLECTION TO RESULT
Every sample.
One identity.
A complete journey.
BioSampleTrace creates a controlled digital chain between the hospital and the external laboratory — without moving patient identifiers into the external environment.
SAMPLE CODEBST-26-A91C
- ✓RegistrationHospital · 08:42
- ✓LabelQR / barcode · 08:44
- ✓DispatchManifest #184 · 10:12
- 4Laboratory receiptProcessing · 11:03
- 5ResultPending
Hospital→Secure exchange→External laboratory→Clinical result
1 : 1One sample, one independent examination
2SLA clocks across every journey
24 / 7Measurement in calendar hours
443Outbound HTTPS communication only
THE TRACEABILITY GAP
The sample moves physically. Its information must follow.
When transfers rely on paper, phone calls and disconnected systems, the actual state of a sample cannot be verified immediately.
Controlled handovers
Dispatch manifests, an aggregate QR and receipt confirmation per sample.
Timely intervention
Two SLA clocks and notifications for delays or rejection.
Complete audit
Actions, reasons, corrections and result versions are recorded.
DIGITAL SAMPLE IDENTITY
The physical journey becomes a digital chain of responsibility.
Every physical sample is an independent examination with its own code, label, laboratory, status and PDF result.
- Server-generated unique code
- Barcode and QR for reliable identification
- Independent laboratory assignment
- Repeat collection as a new linked examination
DIGITAL IDENTITYACTIVE
UNIQUE SAMPLE CODEBST-26-A91C
SAMPLE LIFECYCLE
From registration to result. Every transition is recorded.
- 01＋
Registration
An independent examination and code are created.
- 02▦
Label
The QR / barcode is linked to the physical sample.
- 03⇢
Dispatch
The sample joins a manifest before controlled departure.
- 04✓
Receipt
The manifest is scanned and exceptions are recorded.
- 05⌁
Processing
The laboratory updates the operational state.
- 06PDF
Result
The result returns securely to the responsible physician.
Sample rejectionMandatory reason→Hospital notification→New linked examination
DISPATCH MANIFESTBST-MF-0184
24samples3clinics1laboratory
…A91CInternal MedicineReady
…70F2CardiologyReady
…1D83NephrologyReady
DISPATCH MANIFEST & PWA
One scan opens the complete receipt.
The aggregate QR contains only a secure identifier. After sign-in, the installable web app retrieves the manifest and lets the user confirm the total or record an exception for an individual sample.
- One or multiple clinics in a manifest
- Up to 200 samples per dispatch
- Camera scanning from a mobile device
- Expected receipts visible in advance
PRIVACY BY ARCHITECTURE
Patient identity stays inside the hospital.
The external workflow uses the sample's pseudonymous operational identity — never a patient name, national health number or another direct identifier.
Hospital environment
PatientHealth IDClinical dataPhysician
Identifiers and full clinical data stay in the hospital database.
⇄SECURE EXCHANGESample CodeExam typeStatusOperational metadataNO PATIENT IDENTIFIERS
External platform
CodeReceiptStatusResult
The laboratory works only with the necessary pseudonymised data.
ROLE-BASED ACCESS
The right information for the right user.
Permissions are scoped by organisation, clinic, physician, laboratory and operational responsibility, with a complete action history.
Secretariat
Registration, labels, corrections and dispatch manifests.
Physician
Their examinations, notifications and authorised results.
Coordinator
Exceptions, SLAs, rejections and laboratory relationships.
Laboratory
Expected samples, receipt, processing states and results.
SECURE RESULT DELIVERY
The result returns to where it belongs.
Every sample retains its own PDF. The hospital synchronises a secure local copy, allowing the responsible physician to access it even without an Internet connection.
Laboratory→Secure Exchange→Hospital→Physician
RESULT DOCUMENTClinical result · v2Corrected version with a reasonSHA-256 integrity check
✓HYBRID ARCHITECTURE
Separated systems. Controlled exchange.
Hospital Application
Patient identityClinical workflowLocal result copyOutbound sync⇄HTTPS 443
Secure Exchange
Pseudonymous identityStatus eventsEncrypted documentsAudit history⇄HTTPS API
Laboratory Portal
Expected samplesPWA receiptProcessing statesResult versionsOPERATIONAL VALUE
From “where is it?” to “we know exactly.”
Traceability
A unique identity and history for every sample.
Fewer errors
Controlled workflows instead of disconnected records.
Data protection
A clear boundary between hospital data and external workflow.
Management insight
KPIs, median, P90, SLAs and multi-dimensional analysis.
BIOSAMPLETRACE
A controlled digital chain, from sample to result.
Contact us for a presentation of the platform and its deployment model.